Inter-Professional Council
at The Ohio State University

For Student Organizations


Several different sources of funding exist for professional student organizations. The information provided addresses funding options both from the University and IPC, but is not an exhaustive list.



Program Funding From The Council on Student Affairs

Registered student organizations can apply for up to $3,000 (or $4,500, depending on established status) in programming funds. Programming funds are to be used to host a program or event on-campus that is open for any Ohio State student to attend. 

Requests must be submitted by the in the application period designated based on when the event will occur.  The  Student Organization Funding Website  outlines fundable and non-fundable expenses for programming funds as well as the linked guidelines document. Funds are issued on a reimbursement basis upon successful completion of an audit within 30 days of the originally scheduled program date (see below). 

Please note: While many of the professional colleges operate on a different calendar from the rest of the university, the various quarter deadlines still apply.



Organizational Funding from the Inter-Professional Council

The Inter-Professional Council is the official student government representing the six professional schools—Dentistry, Law, Optometry, Medicine, Pharmacy, and Veterinary Medicine—at The Ohio State University. Each year, the Inter-Professional Council offers professional students and professional student organizations opportunities to receive funding for various initiatives and experiences. This document outlines how professional student organizations can utilize funding from the Inter-Professional Council.

Organizations may apply for funding for various events and initiatives, but they must comply fully with IPC’s funding rules. NOTE – FOR ANY EVENT TO BE FUNDABLE IT MUST BE OPEN TO EVERYONE. For academic year 2025-2026, the student organizations may apply for funding up to $3,900.

Any event/initiative that follows the guidelines are permissible to apply for funding. Applications that show strong educational/developmental outcomes and promote collaboration with various professional colleges are strong candidates for receiving full funding.


Guidelines

 

Budget

 

Fundable*

 

Non-fundable*

Category

 

 

If your speaker is not affiliated with OSU,

 

 

speaking fees, the speaker/presenter

 

Speaker Costs

travel costs, including event parking,

 

transportation and lodging are fundable.

OSU personnel/faculty for

 

If your speaker is affiliated with OSU,

services rendered if they

 

 

are included within the

Donated time is

they may only receive a gift not to exceed

services for which they are

limited to

a monetary value of $100.

employed by the

$250/hour in the

OSU personnel/faculty speaking on a

University

budget

 

topic unrelated to OSU position or

 

 

research. If gift cards are used, recipient

 

 

names must be included in audit.

 

 

Entertainment

DJ, artist, rental of licensed copy of film

Rental costs for non-

or other entertainment media.

licensed copies of films.

 

 

YouTube streaming

  

Entertainers that are OSU

  

affiliated.

  

 

 

 

Charges, including rental,

  

 

 

of non-OSU-owned

  

 

Charges for setup and cleanup, including

facilities.

  

OSU Physical

electricity, water hook-up, tables and

 

  

chairs at OSU-owned facilities; Non-

 

  

Facilities

 

  

refundable rain site deposits contingent

Parking passes for staff

  

 

upon event occurrence.

  

 

and faculty.

  

 

 

Bar set-up fees.

  

 

 

 

Personnel

Costs associated with providing

 

  

uniformed or plain-clothes officers,

 

  

EMS/Fire prevention officers,

 

Bartender, non-essential

  

catering/event staff, or referees/officials

  

personnel.

  

as programming/activity may demand;

  

Costs associated with service fees for

 

  

catering.

 

  

 

 

Purchase of costumes,

  

Equipment

Rental of equipment, linens, costumes

equipment or electronics,

  

Rental

not available for free from the university.

including digital cameras,

  

software, cell phones and

  

 

 

PDAs.

  

 

 

Costs associated with consumable

 

  

 

supplies not available for free at the

 

  

 

university including but not limited to

Costumes, props, etc.

  

 

decorations, paper goods and plastic

 

  

 

cutlery, flowers, building materials

 

  

Consumable

needed for temporary set construction,

Tickets purchased for a

  

Supplies

printing of tickets for a program.

program.

  

 

Items can be kept by organization if used

Purchase of a permanent

  

 

for other events they host within a year,

photo booth.

  

 

but otherwise must be discarded or

 

  

 

donated.

 

  

 

 

 

In accordance with the

  

 

 

Coca-Cola contract,

  

 

 

competitive products may

  

 

 

not be purchased or

  

Food and

 

distributed.

  

Beverage

Costs associated with providing food

 

  

 

and beverage at a program.

Food and beverages will

  

 

 

not be reimbursed if they

  

Note: food and

Events hosted in the Ohio Union and

violate your venue

  

beverage

RPAC spaces must coordinate food

regulations (e.g. outside

  

charges per

through University Catering.

food cannot be brought

  

attendee should

 

into the Union without

  

not exceed

Must receive proper permissions and

permission).

  

$30/person per

follow regulations from event spaces.

 

  

meal

 

 

Alcohol and bartenders

  

 

 

are not permissible

  

 

 

expenses.

  

 

 

 

Publicity

 

Costs for publicizing a program with

 

  

flyers, giveaway items prior to the

  

program, posters, advertising in local

  

media.

  

 

 

Costs associated with items given at the

 

Plaques, certificates,

  

 

conclusion of a program. Costs

  

 

associated with incentives or prizes used

raffles.

  

 

to publicize or promote event attendance

 

  

Incentives/Take-

and engagement.

 

  

Aways

Food is in this category if it is not

Items given to

  

individual(s) at the event

  

 

consumed at the event but rather given

  

 

and are not given to all

  

 

at the end of the event.

  

 

attendees. (Does not

  

 

 

include winners of raffles,

  

 

Recipients of gift cards must be included

games, etc.)

  

 

in audit.

 

  

 

 

 

Apparel

 

 

General apparel for the

Costs associated with apparel for all

organization members,

attendees, participants or volunteers at a

costume purchase.

program.

Apparel sold as a

 

fundraiser.

 

Travel


 

 

 

 

 

Travel/Transpor tation

 

 

Transportation, lodging, and registration costs associated with traveling to a regional or national conference, research symposium, externship, educational field trip and/or competition.

Costs associated with any event admissions separate from main event (i.e. Excursions, museum admission, food, etc.)

Reimbursements may not be made to individuals*

 

Programs must have a developmental outcome, and expenses must be paid by organizations.

 

Programs must be open to all students at The Ohio

State University

 

 

Food, supplies, and other extraneous costs may not be fundable.

 

 

 

Service Trip

Transportation, lodging, and registration costs associated with domestic or international service trips that are educationally and professionally developmental.

Reimbursements may not be made to individuals*

 

Reimbursements may not be made to national organizations.

 

 

Programs must be open to all students at The Ohio State University.

*Note: IPC offers individuals the opportunity to apply for professional development funds (PDF) each semester. These funds may NOT overlap with Resolution Funding. Student organizations may choose to pay for registration, travel, and lodging and apply for IPC’s resolution funding rather than individual students paying these separately and applying for PDFs.



Student Organization Developmental Funding


Organizations must only apply funding towards expenses that do NOT overlap with Professional Development Funds. For example, if a student organization would like to subsidize the cost of registration, they may apply this funding to a certain group of individuals that WILL NOT seek funding for that specific expense through the semesterly IPC PDF cycle. See italicized sentence at the beginning of this document for updated funding amounts organizations may apply for per fiscal year.

1.    Organization applies for funding for

a.    Lodging

i.     Organization must travel 45 miles or more to stay overnight.

ii.     Organization must book lodging for attendees in order to be eligible for funding. Individuals may not be reimbursed.

iii. If Organization requests amount that exceeds the amount of funding available each year, then Organization must figure out how to allocate this funding in a fair manner that does not overlap with the Professional Development Fund.

1.     If Organization provides subsidized lodging for attendees, then attendees may not apply for residual funding through the PDF. However, attendees may apply for PDF to alleviate other individual costs such as transportation and registration fees.

2.    If Organization provides lodging funds for certain attendees through an internal application, then those names must be provided to IPC to prevent the overlap between resolution and PDF funding.

b.    Transport

i.     Organization must book transport for attendees in order to be eligible for funding. Individuals may not be reimbursed.

ii.     If Organization requests funding that exceeds the amount of funding available each year, then Organization must figure out how to allocate this funding in a fair manner that does not overlap with the Professional Development Fund.

1.     If Organization provides subsidized transport for attendees, then attendees may not apply for residual funding through the PDF. However, attendees may apply for PDF to alleviate other individual costs such as transportation and registration fees.

 

2.    If Organization provides transport funds for certain attendees through an internal application, then those names must be provided to IPC to prevent the overlap between resolution and PDF funding.

c.     Registration

i.     Organization must book registration for conferences, seminars, symposiums, etc for attendees in order to be eligible for funding. Individuals may not be reimbursed.

ii.     If Organization requests funding that exceeds the amount of funding available each year, then Organization must figure out how to allocate this funding in a fair manner that does not overlap with the Professional Development Fund.

1.     If Organization provides subsidized transport for attendees, then attendees may not apply for residual funding through the PDF. However, attendees may apply for PDF to alleviate other individual costs such as transportation and registration fees.

2.    If Organization provides transport funds for certain attendees through an internal application, then those names must be provided to IPC to prevent the overlap between resolution and PDF funding.

Non-fundable programs 


Type of Program

Explanation

Organization Recruitment

Programs in which a primary purpose is

recruitment of new members

Organization Recognition

Programs designed for the recognition of

the organization or its individuals

Meetings Organization

Meeting or any program during a meeting;

Programs held during an organization’s

meeting time, when marketed as open

programs, are fundable

 

Table and Drop-in Events

Events in which literature or material is

passed out with limited interaction, or in

which participants are merely passers-bys

 

without engagement beyond viewing

material. Such events may be eligible for

operating funds. The event must be

designed so that people spend an

extended period of time at it.

 

Department-run Programs

Programs in which the majority of planning

and executing is handled by university

staff, rather than student organization

membership.

 

Academic Program Requirement

Programs in which there is an academic

requirement (e.g. capstone project or

class) in order to present/attend will not be

funded

 

Food Sale Philanthropies

Programs which sell or otherwise provide

food for a philanthropy, without other

programmatic elements

 

Corporate Recruitment

Programs in which a primary purpose is

recruitment for a company

 

Religious or worship services

E.g. masses, prayer circles and meetings,

sabbats, seders, Shabbat services (meal,

reading part of exodus)

 

Political and lobbying activities

E.g. partisan political activities, political

campaigns, or political lobbying

 

Gambling

Any part of a program that involves a paid

game of chance where participant

exchanges anything of value for the

opportunity to play. These programs

include but are not limited to casino nights,

card tournaments, and raffles.

 

Signature Events

Events that are considered Student Activity

Fee funded Signature Events are not

eligible for programming funds.

Service Materials

Non-travel, lodging, and registration costs

associated with service trips.

Revenue Creation

All events raising funds MUST be donated

to a 501c3 organization.

All events that require ticket sales must

use these funds towards the cost of the

event and/or must be donated to a 501c3

organization.

Application Process

1.    Organizations must co-write a resolution with a senator from the Inter-Professional Council to introduce funding to the senate body.

2.    Organizations must have their senator fill out the online Resolutions form.

3.    Senator submits application materials to IPC’s Allocations Committee.

4.    Allocations Committee scores applications based on guidelines and presents the resolution to the senate body.

5.    Senate moves to approve/disapprove funding (can also motion to lower/increase funding after discussion).

6.    The Inter-Professional Council will notify the representative(s) of the student organization on the decision and relay next steps.


Any questions or concerns about IPC funding can be directed to Joe Malinger (malinger.1@osu.edu).